Poland in Malaysia

Work in Poland

ATTENTION!!!

The Embassy of the Republic of Poland can receive visa applications for National “D” visas for work only from citizens of Malaysia and Brunei Darussalam.

All other third country citizens living in Malaysia and Brunei Darussalam must be holders of residence permit (visa) for a period longer than 90 days issued by the Malaysian authorities, to be eligible to submit the visa application form in the Embassy of the Republic of Poland in Kuala Lumpur.

Otherwise they must register visa application form in the Embassy of the Republic of Poland accredited for their country of origin.

 

IMPORTANT NOTICE

• • Future employer should apply individually to the equivalent authorities in Poland for a work permit. The applicant cannot apply for a work permit in Poland on his/her own,
  • The work permit must be sent to the applicant by the future employer and is to be shown during the application appointment.

 

List of required documents for persons applying for a national visa (D) with the right to work (please provide the original documents and their copies):

1. completed visa application in the e-konsulat system

2. passport photo on a white background.

3. Passport (expiration date not earlier than 90 days after the expiry of the visa).

4. insurance covering medical expenses in the amount of at least 30,000 Euro valid from the moment of entering the territory of Poland, until signing the employment contract in Poland and being covered by the same ZUS insurance (for at least one month from the date of entering Poland).

(List of approved insurance companies can be found at: https://www.gov.pl/web/diplomacy/visas )

5. work permit issued by the competent authority of the Republic of Poland (Voivodeship office).

6. a document informing about the place of residence in Poland, e.g. a hotel reservation or a lease agreement for the premises where the applicant will live after arriving in Poland, or another title to reside (a property deed) with the exact address.

7. a booking of the plane ticket to Poland.

8. a preliminary employment contract signed by both parties, specifying the amount of remuneration, working time and scope of duties (in Polish and/or English).

9. documents confirming the scale of operations of the enterprise in which the applicant will work, in particular: National Court Register, the amount of income earned in the current and previous year, the amount of income tax paid, the number of employees.

10. confirmation of having sufficient funds to travel to Poland and at least the first month of stay in Poland, e.g. account statement for the last 3 months (confirmed by the bank) or traveler's checks.

11. invitation from the employer - a letter from the employer is a document that contains, among others contact details of the person issuing the above a letter (in case of additional questions from the consul). The letter contains a statement that at the time of employment, the future employee will be reported to ZUS and covered by health insurance. It also contains information in what capacity the foreigner will be employed, in what position and what his salary will be.

 

At all times keep documents on you certifying your identity, legal stay and work (a copy of a work permit), in case you are controlled by the Police or the Border Guard.

 

If you do not have any of them or if they are invalid, you may even be expelled from Poland.

 

IMPORTANT NOTICE FOR SHENGEN VISA AND NATIONAL VISA (WITH A WORK PERMIT) HOLDERS:

 

• • you cannot start work before the date shown in the permit,
  • a work permit is given with regard to one employer, to the particular position and to the period shown in the permit, under the conditions defined in the permit,
  • your employer must move for an extension of a work permit not later than 30 days before the end of the period for which the permit has been given,
  • if you want to change your employer or take up a different kind of job, your new employer must move for a new permit to an appropriate Voivode (regional/voivodship office),
  • if you did not sign a contract before starting work, demand the contract not later than on the day of commencing work,
  • a contract must be in accordance with a work permit,

The obligation of an employer:

 

• • conclude contracts with you (including an employment contract) in a language which you understand,
  • conduct trainings (including an occupational health and safety training) in a language which you understand,
  • provide you with a copy of an extension of a work permit or of a new permit,
  • pay for you, on a regular basis, contributions and taxes required by the law.

The obligations of an employee (within the employment relationship):

 

• • regular remuneration paid within the agreed period (not lower than that shown in a work
  • permit and concluded contract),
  • protection against discrimination and exploitation,
  • rest after work, holidays and a leave,
  • work in safe and hygienic conditions,
  • choose a place of residence,
  • a certificate from your employer after leaving work.

Working in Poland with no permit:

 

• • ILLEGAL WORK IS SUBJECT TO PENALTY! It may also result in an expulsion from Poland,
  • if you work without a contract, the law does not provide you with protection and your employer may use it - may not pay you out your money, may demand that you work more/longer and perform a different work than it has been agreed. If you work illegally, you have worse access to employee rights which you are entitled to, including the right to free medical care.

Providing sexual services in Poland:

 

• • in Poland prostitution is not prohibited, but provision of sexual services is not a legal profession,
  • provision of sexual services is not a legally recognized profession in Poland.

If someone forces you to prostitution, induces you to provide sexual services, facilitates you to provide services as a prostitute or if derives benefits from the fact that you are a prostitute - remember that their actions are against the law and are subject to penalty.

 

If you are a prostitute, the aim of your stay is contrary to your declaration. This leads to a visa annulment or revocation and an expulsion from Poland as well as a ban on entering the territory of the Republic of Poland and other Schengen States:

 

The Falling a victim to:

 

• • a crime such as human trafficking, if you have been cheated, forced to prostitution or slave labour; if your employer has not paid out money due to you, has threatened or blackmailed you, has taken your passport or another identity document, contact the National Consulting and Intervention Center for the Victims of Trafficking [KCIK] in Warsaw run by a non-governmental organization, phone no.: 0 22 628 01 20,  where you will receive support and help which you need (www.kcik.pl)
  • another crime (e.g. robbery, rape, battery) - contact the Police, phone no.: 997 (on the territory of the whole country) or dial the emergency no. 112 (free telephone line).

Whether your stay is legal or not, you have the right to safety, protection and legal help. You can turn to law enforcement bodies, a non-governmental organization and also to your Consul.