Poland in Mongolia

You can apply at the Embassy of the Republic of Poland in Ulaanbaatar. 

Visa application form must be submitted in person. Diplomatic mission does not accept application forms sent via fax, regular mail or e-mail.

You can book your appointment to apply for a visa via the e-konsulat system.

1.  A visa application form filled via the e-konsulat system, printed and signed.

2.    A 3.5 x 4.5 cm colour photo. The photo must be:
a.    sharp, taken against white background and printed on a quality paper,
b.    newer than 6 months,
c.     taken en face, clearly showing the eyes and face from both sides from the top of the head to the top of the shoulders with the face covering 70-80% of the photo. The photo must be taken without any headwear.
3.    Passport issued within last ten years, valid for at least three months from the expected return date, with at least two blank pages for visas. If you have another valid passport, you should attach it to the visa application form.
4.    A copy of the passport page with personal data and a photo. 
5.    Healthcare insurance valid across all countries of the Schengen area for the amount not lower than EUR 30,000. If you apply for a multiple-entry visa, it should cover the date of the first entry.
6.    Copy of an ID document to confirm residence within the consular district of your application.
7.    Proof that you have enough means of subsistence in the form decided by the mission. It could be:
a.    A valid bank account statement for last 3 months issued by your bank,
b.    A valid credit card with a certificate of means available,
c.    A valid income certificate from your employer for the last three months,
d.    Traveller's checques issued to the visa applicant – an original and a copy.]
8.    A proof of accommodation (for example, an official invitation or a hotel booking or reservation).
9.    A document to confirm the purpose and the conditions of your planned stay in Poland:

A document to confirm the purpose and the conditions of your planned stay in Poland:

• Official Invitation from a person to be visited registered at the District Authority Office in Poland (Urząd Wojewódzki) - required when physical or legal person invites the applicant to the Republic of Poland and is going to provide accommodation and financial support 
• For business: an official business letter from a company in the Republic of Poland. ev. other Schengen countries and from employer stating the purpose of the visit. 
• In case of tourist visit: the booking from the travel agency; or in case of individual visit: prepaid reservation of accommodation. 
• For conferences: invitation letter issued by the hosting organization, confirmation of the participation issued by the hosting organization, receipt of payment of the registration fee. 
• In case of an entry for an educational or other scientific or professional training purpose: the certificate of the receiving institution, the certificate of the envisage place of accommodation in the Republic of Poland. 
• In case of an entry for the purpose of medical treatment: the certificate from the receiving health institution, including reference to the fact that expected coverage of the medical treatment is available, and other certification of the coverage of the medical treatment, as well as the confirmation of the accommodation in Poland. 
• For the purpose of cultural / sports activates: accreditation proving the participation in the sport event or contract with the Polish sport club, or the certificate issued by the delegating sport club / Olympic Committee / Ministry of Sport / Ministry of Culture etc.

10. Round trip air ticket and detailed travel itinerary with dates and flight numbers specifying entry and exit of the territory from Schengen states. If more than one entry is required, a reason must be provided.

11. Confirmation of current employment or school / university enrolment

12. Statement from E-mongolia systetm (proof of residence, marital status, criminal record, social security and health insurance contributions)  with an apostille.

Additionally, when applying for a visa for a minor you should present:

• Written consent of the child’s parent(s) to apply for a visa, confirmed by a notary and authenticated by an appostile. If there is only one guardian, it should be proved by a birth certificate, a court decision on exclusive parental custody or a death certificate of the other parent.
• Originals and copies of parents' passports.
• Original and a copy of a birth certificate.

If a child is entered in their parent's or a legal guardian’s passport, please submit a separate visa application. The visa will be pasted into the parent's or the legal guardian's passport.
Please note:

• You must apply for a visa in a consular office or the embassy’s consular department in the consular district of your place of residence.
• Usually, the above documents are enough to receive a visa, however, the consul may require additional documents.
• Apply for a visa not earlier than three months before your planned journey.
• The consul may, but does not have to, invite the applicant for an interview.
• You may be banned from entering any of the Schengen States if you present forged documents or provide false information.
• Receiving the visa does not guarantee that you will enter the Schengen area - the final decision is always made by the authorities of the country where you intend to cross the Schengen area border.

Schengen \ National visa costs 90 EUR payable by cash.

The visa application fee is non-returnable, whatever the consul's decision. 

The consul will make the decision on the visa within 15 calendar days. Exceptionally, the time to make the decision can be extended up to 30 or 60 days.  

You can collect the documents in person from the Embassy.

If you do not agree with the consul's decision, you may ask to have your visa application re-considered. You must apply for the reconsideration in the office that issued the decision within 14 days of its delivery. The application fee in this case is 80 EUR.

Revocation or annulment of Schengen visa

If you have received a decision to revoke or annul your Schengen visa that you do not agree with, you have the right to ask for a reconsideration. However, if you have applied yourself for your Schengen visa to be revoked and the consul has agreed, you are not entitled to appeal.

You should apply for reconsideration within 14 days of receiving the decision to annul or revoke your Schengen visa at the consular post that issued the decision.

If you apply for reconsideration after your Schengen visa was revoked or annulled, you do not have to pay the consular fee.

Complaint about refusal to issue Schengen visa, decision to revoke or annul Schengen visa and the consul's activities in this respect

If the consul who examines your reconsideration request issues a new decision to refuse, annul or revoke your visa which you do not agree with, you have the right to submit a complaint to the Provincial Administrative Court in Warsaw. The complaint should be forwarded through the consul who made the decision, within 30 days of receiving the decision taken as a result of the re-examination .

You do not pay a consular fee for submitting a complaint to the consul, but you have to pay fees for proceedings before administrative courts. Therefore, you have to note that the court will ask you to pay the court fee. More information on the amount of court fees when appealing with the administrative court, possibility to apply for an exemption from the costs and the language of the procedure, is available at:

https://bip.warszawa.wsa.gov.pl/133/wpis-sadowy-zasady-dokonywania-wpisu.html