Poland in Qatar

You can apply at the consular section of the Embassy of the Republic of Poland in Doha. 

Visa application form must be submitted in person. Diplomatic mission does not accept application forms sent via fax, regular mail or e-mail.

You can book your appointment to apply for a visa via the e-konsulat system, which is available 24 hours a day. The new slots are released in the e-konsulat system every Saturday evening. ​​​​​​

Please note that customers visits at times other than appointed (incl. different hours) will make the Office visit impossible. Please do not arrive more than 10 minutes before your scheduled appointment time.

To cancel the visa appointment, you are requested to send the following information:

• Surname:
• Forename:
• Passport number:
• Appointment date:

to our e-mail address doha.konsul@msz.gov.pl. After we cancel the visa appointment, you will be asked to wait 48 hours to register again - if you wish to re-apply.

1.    A visa application form filled via the e-konsulat system, printed and signed.
2.    A 3.5 x 4.5 cm colour photo. The photo must be:
a.    sharp, taken against white background and printed on a quality paper,
b.    newer than 6 months,
c.    taken en face, clearly showing the eyes and face from both sides from the top of the head to the top of the shoulders with the face covering 70-80% of the photo. The photo must be taken without any headwear. Please verify the photo requirements here. 
3.    Passport issued within last ten years, valid for at least three months from the expected return date, with at least two blank pages for visas. If you have another valid passport, you should attach it to the visa application form.
4.    A copy of the passport page with personal data and a photo. 
5.    Healthcare insurance valid across all countries of the Schengen area for the amount not lower than EUR 30,000. If you apply for a multiple-entry visa, it should cover the date of the first entry. 
6.    Copy of Qatari ID to confirm residence within the consular district of your application. ID-Card, shall be valid for three months after the intended departure date from the territory of the Member States.
7.    Proof that you have enough means of subsistence in the form decided by the mission:
a.    A valid bank account statement issued by your bank,
b.    A valid income certificate from your employer for the last three months,

c.    If the applicant is an employee: confirmation of leave approval.

Foreigners planning stay on the territory of the Republic of Poland exceeding 4 days, have to provide evidence of the following amount of financial means:

• 75 PLN (approximately 75 QR) for each day of the stay.
• Additionally, the funds for travelling to the country of origin have to be added to the overall amount as equivalent of tickets to Poland: not less than 500 PLN if one travel from EU Member States and not less than 2 500 PLN (approximately 2 500 QR) to travel from the country outside of the EU territory. For the reference is considered cost of air tickets (including return).

8.    A proof of accommodation for the entire period of stay (for example, an official invitation or a hotel booking or reservation).
9.    A document to confirm the purpose and the conditions of your planned stay in Poland.

10.  Flight itinerary (round flight ticket - preliminary booking/reservation), also if visiting more than one Member State.

11. For employed: employment certificate.

12. For self-employed: certificate of registration of the company.

13. For sponsored: Affidavit of support by the sponsor along with the ID card/passport of the sponsor as well as the proof of financial means as indicated in par. 7a and 7b.

14. For unemployed: written and signed statement of explanation of applicant's labour situation.

List of supporting documents to be presented by visa applicants according to the purpose of their travel:
 

Business
a.     Invitation letter from a company or an authority to attend a meeting, conference or event or other documents which shows the existence of trade relations or relations for work purposes (e.g. confirmed registrations for trade fairs or congresses), including a proof of accommodation during the intended stay.
 
   Official delegation/mission
a.      Letter issued by the authority(-ies) concerned confirming identity of the applicant(s), purpose of the journey (meetings, consultations, negotiations or events held by intergovernmental organizations), period of intended stay and accommodation details.
 
  Tourism or private visit
a.    For tourism: 

• documents indicating the purpose of the journey and countries to be visited e.g. the detailed day to day itinerary of the planned trip, confirmation of the order travel from host organization (voucher).

• proof of accommodation during intended stay: hotel reservation or copy of a rental contract or proof of residential property.

b.    For private visits: Original invitation letter signed by the host covering the intended stay using the official format required by the Member States’ national legislation. For further information please visit the website(s) of the Member State(s) of destination.

   Medical treatment
a.     A document issued by the medical institution in the Schengen Member State
confirming that the applicant will receive medical care in that institution.
b.     Pre-payment or other proof of sufficient financial means to cover the medical
treatment and related expenses, such as insurance coverage.

   Study or training purposes for a stay shorter than 90 days
a.    A certificate of enrolment at an educational establishment for the purposes of attending vocational or theoretical courses within the framework of basic and further training;
b.    Student cards or certificates of the courses to be attended.
 

List of supporting documents to be submitted by applicants travelling for the purpose of visiting family/friends:
 
1.1. An official, original invitation issued at the governorship office of host's place of residence. Spouses of Polish citizens also need to submit Polish marriage certificate..
 

Additionally, when applying for a visa for a minor you should present:

• Written consent of the child’s parent(s) to apply for a visa, confirmed by a notary. If there is only one guardian, it should be proved by a birth certificate, a court decision on exclusive parental custody or a death certificate of the other parent.
• Originals and copies of parents' passports.
• Original and a copy of a birth certificate.
• Affidavit of support along with valid bank account statement and income employment certificate of the sponsor.
• Proof of student status confirmation (if applicable).

If a child is entered in their parent's or a legal guardian’s passport, please submit a separate visa application. The visa will be pasted into the parent's or the legal guardian's passport.
 

Please note:

• You must apply for a visa in a consular office or the embassy’s consular department in the consular district of your place of residence.
• Usually, the above documents are enough to receive a visa, however, the consul may require additional documents.
• Apply for a visa not earlier than six months before your planned journey.
• The consul may, but does not have to, invite the applicant for an interview.
• You may be banned from entering any of the Schengen States if you present forged documents or provide false information.
• Receiving the visa does not guarantee that you will enter the Schengen area - the final decision is always made by the authorities of the country where you intend to cross the Schengen area border.
• Applicants must present two (2) sets of documents for a visa application – one (1) original set of documents and one (1) set of photocopies. All documents must be arranged accordingly to the checklist of visa requirements available at the website of the Embassy.

The fee amounts to 360 QAR and can be paid in cash only.

The visa application fee is non-returnable, whatever the consul's decision. 

VISA FEE EXEMPTIONS:

• Children under 6 years of age;
• Foreigners who are spouses of Polish nationals;
• Foreigners who are spouses of EU citizens;
• School pupils, students, postgraduate students and accompanying teachers who undertake trips for the purpose of study or educational training;
• Researchers from third countries traveling for the purpose of carrying out scientific research as defined in Recommendation No 2005/761/EC of the European Parliament and of the Council of the September 28, 2005, to facilitate the issue by the Member States of uniform short-stay visas for researchers from third countries traveling within the community for the purpose of carrying out scientific research;
• Representatives of non-profit organizations aged 25 years or less participating in seminars, conferences, sports, cultural or educational events organized by non-profit organizations.

The consul will make the decision on the visa within 15 calendar days. Exceptionally, the time to make the decision can be extended up to 45 days.  

The processing time might be extended for citizens of certain countries or specific categories of travellers due to mandatory visa consultation. Third countries whose nationals or specific categories of such third country nationals who are subject to prior consultation is published on the website of the European Commission.

Under Article 22 of the Visa Code, a Member State may require the central authorities of other Member States to consult its central authorities during the examination of visa applications lodged by nationals of specific third countries or specific categories of such nationals.

Such consultation does not apply to applications for airport transit visas.

The documents can be collected from Sunday till Wednesday from 12:30 till 14:00.

The Consul may issue a negative decision and refuse to grant you a visa. The reasons for the negative decision are given by the consul on the form you receive with your passport.

If you do not agree with the consul's decision, you may ask to have your visa application re-considered. You must apply for the reconsideration in the office that issued the decision within 14 days of its delivery.

The application fee in all cases stands at 320 QAR.

The appeals can be submitted during working days Sunday till Wednesday 12:30 - 14:00. There is no need to book an appointment.

Revocation or annulment of Schengen visa

If you have received a decision to revoke or annul your Schengen visa that you do not agree with, you have the right to ask for a reconsideration. However, if you have applied yourself for your Schengen visa to be revoked and the consul has agreed, you are not entitled to appeal.

You should apply for reconsideration within 14 days of receiving the decision to annul or revoke your Schengen visa at the consular post that issued the decision.

Appeals can be submitted on working days from Sunday till Wednesday 12.30 till 14.00. There is no need to book an appointment.

If you apply for reconsideration after your Schengen visa was revoked or annulled, you do not have to pay the consular fee.

Complaint about refusal to issue Schengen visa, decision to revoke or annul Schengen visa and the consul's activities in this respect.

If the consul who examines your reconsideration request, issues a new decision to refuse, annul or revoke your visa, which you do not agree with, you have the right to submit a complaint to the Provincial Administrative Court in Warsaw. The complaint should be forwarded through the consul who made the decision, within 30 days of receiving the decision taken as a result of the re-examination .

You do not pay a consular fee for submitting a complaint to the consul, but you have to pay fees for proceedings before administrative courts. Therefore, you have to note that the court will ask you to pay the court fee. More information on the amount of court fees when appealing with the administrative court, possibility to apply for an exemption from the costs and the language of the procedure, is available at:

http://bip.warszawa.wsa.gov.pl/133/wpis-sadowy-zasady-dokonywania-wpisu.html 
 

Is there a separate fast-track procedure for the Schengen visas at the Embassy of the Republic of Poland in Doha?

No, there is no such option available.

Can I apply for a Schengen visa when the planned travel is in less than 15 days?

The application should be submitted 15 days or more before the planned travel. Otherwise, it will not be accepted. Only special circumstances can justify applying when the planned time of travel is less than 15 days.