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Public Procurement Office

Structure

The Polish Public Procurement Office (PPO) was established on 1 January 1995, following the adoption of the Act on Public Procurement on 10 June 1994.

Currently the Office employs app. 130 people working in 8 different units:

  • Legal Department
  • Public Procurement Control Department
  • European Union and International Cooperation Department
  • Information, Education and Publishing Department
  • Data and Digitalisation Department
  • Appeals Bureau
  • Bureau of Director General
  • Independent Position for Internal Audit

LEGAL DEPARTMENT

The Legal Department provides both internal and external legal services for the Public Procurement Office. The department is responsible in particular for preparation of draft legal acts in the field of public procurement as well as interpretation of provisions provided by the Public Procurement Law. It also analyses the rulings of the National Appeals Chamber, district courts, the Supreme Court, administrative courts, Supreme Administrative Court and the Constitutional Tribunal in order to ensure uniform application of public procurement rules as regards the preparation of legal opinions, taking legal steps in the proceedings by the PPO President and sanctioning the violations of public procurement rules.

PUBLIC PROCUREMENT CONTROL DEPARTMENT

The Department carries out tasks related to control powers of the PPO President as regards the public contracts co-financed from EU funds, prepares control records and information on results of control proceedings. The control powers are exerted on the basis of information and documents obtained from contracting authorities in question as well as other sources. The department also examines the requests for control of public contracts with no EU funding.

DEPARTMENT OF THE EUROPEAN UNION AND INTERNATIONAL COOPERATION

The activities of the Department of European Union and International Cooperation consist of inter alia: monitoring the compliance of the Polish public procurement law with the requirements of the EU directives, preparation of Poland’s stand with regard to ECJ cases concerning public procurement, analyses of changes and developments in international law and agreements in the field of public procurement. The department’s activities include also: organization of international contacts of the PPO and cooperation with relevant foreign authorities and international organizations i.e. OECD, United Nations and Council of Europe, not to mention the Community Initiative- Public Procurement Network.

INFORMATION, EDUCATION AND PUBLISHING DEPARTMENT

The Information, Education and Publishing Department coordinates activities related to the preparation and dissemination of training programmes, organizes and inspires educational projects, gathers and edits various information to be placed at the website of the Public Information Bulletin. The department prepares the draft of a report on the functioning of the public procurement system.

DATA AND DIGITALISATION DEPARTMENT

The Data and Digitalisation Department ensures the efficient functioning of the IT infrastructure, systems and tools, prepares and implements the PPO's digitalization strategy, monitors the functioning of the public procurement system, develops and collects analytical materials regarding the functioning of the national and the EU public procurement market, as well as performs tasks related to cybersecurity of the PPO.

APPEALS BUREAU

The Appeals Bureau exerts the competence of the PPO President related to ensuring the functioning of legal protection measures system, including the provision of technical and organizational support for  the National Appeals Chamber, preparation of minutes from proceedings, dissemination of rulings public procurement at the PPO website.

BUREAU OF DIRECTOR GENERAL

The Bureau of Director General provides services with regard to accounting, administrative and organizational aspects of activities carried out by the PPO. The tasks of this unit include in particular: elaboration of draft budgets of the PPO, investment plans and schedules of expenses, preparation of reports and information on the budget execution. The Bureau of Director General receives and dispatches external correspondence, gathers and stores official documents and manages the archives of the PPO.