Poland in Armenia

You can submit your application at the appropriate consular office of the Republic of Poland.

Visa application form must be submitted in person. Diplomatic mission does not accept application forms sent via fax, post or e-mail.

You must book your appointment to apply for a visa via the e-konsulat system. The e-konsulat system automatically issues appointment dates for visa application at the Embassy each Wednesday and Sunday at 10:00 (at local time).

 Please pay attention what are the next steps of registration and what you need to do:
1. Accept the procedure.
2. Enter and save a preliminary visa application. Remember that the data entered in the application must be the same as the data in the documents you have.
3. You will receive a request to confirm the preliminary application to the e-mail address provided. You have to confirm your application within 48 hours.
4. In the next step you have to complete full visa application within the next 48 hours. If the application is not completed within this time, your booking will be canceled and the data removed from the system.
5. If there are more correct applications for a given consular post than the available visit dates in a given period, the date of appointment will be assigned by way of electronic drawing.
6. After drawing your application, we will send information about the date of the visit to the e-mail address provided by you. Other applications will take part in subsequent draws until they are drawn. 

Please remember:
- the data entered in the application must be the same as the data in the documents you have,
- employees of consular offices do not have any possibility to interfere in the process of drawing the dates of visits.

Please note that you must apply for a visa not earlier than 6 months and not later than 15 days before the start of the intended visit. Applications lodged beyond this time range may not be examined.

Registration is free of charge!​​​

1. A visa application form filled via the e-konsulat system, printed and signed. Visa application form is free of charge.
    
2. A color photo of 3.5 x 4.5 cm. The photo must be:  
   a.  sharp, taken against white background and printed on a quality paper;
   b.  not older than 6 months;
   c.  taken en face, clearly showing the eyes and face from both sides from the top of the head to the top of the shoulders with the face covering 70-80% of the photo.
   The photo must be taken without any headwear.
    
3. Passport:
   a.  that has been issued during the last 10 years,
   b.  is valid for at least three months after the intended day of departure from the territory of the Member States; in case of several visits - after the intended day of departure from the territory of the last Member State.
   c.  has at least 2 blank pages to be used for visa purposes;​​​​​​
   d.  in case of possession of the second valid passport, the latter should be also attached to your visa application.
    
4. A copy of the passport page with personal data and a photo and copies of all pages of the passport with visas or stamps. 
    

5. All persons applying for a single- or double-entry Schengen visa shall demonstrate that they have adequate and valid medical travel insurance covering any expenses that they make incur during their stay(s) within the territory of the Member States, including the need for return travel for medical reasons, the need for urgent medical care, emergency inpatient treatment or death. Multiple-entry visa applicants shall demonstrate that they have adequate and valid travel medical insurance for the period of their first intended visit. The insurance must be valid across the Schengen area and must cover the entire period of the planned stay. The minimum insured amount is EUR 30,000.

6. Airline ticket reservation.
    
7. Proof of accommodation (e.g. hotel booking).
    
8. Proof of economic and social ties in Armenia, as well as sufficient financial means of subsistence during the period of intended stay (in case of Poland it is calculated for one person – 300PLN for stays not exceeding 3 days and 75 PLN for each subsequent day) e.g.:
   1. recent letter from the employer with salary indication (issued not later than a month ago);
   2. bank statement for the last three months;
   3. proof of property ownership (e.g. cars, apartments or other real estate).
       
9. Citizens of countries other than the Republic of Armenia:
   - proof of legal residence in Armenia valid for 3 months after the intended date of departure from the territory of Schengen Member States.
    
10. In case of minors:
    1. birth certificate - original and copy;
    2. parents’ passports - original and copy;
    3. parents’ marriage certificate - original and copy;
    4. if the minor travels alone or with only one parent/guardian - written, notarized consent of the parents or legal guardians is required to submit a visa application. (this document should be translated into Polish or English). If there is only one parent or guardian, this should be documented by submitting a birth certificate, court decision granting exclusive parental authority, or death certificate of the other parent.

If the child’s name is entered in the passport of a parent or legal guardian - submit a separate visa application. The visa will be issued in the passport of the parent or legal guardian.

12. Documents proving the purpose of the travel, translated into Polish or English.

List of documents justifying the purpose of the travel for the following categories of the citizens of the Republic of Armenia;

1. for close relatives – spouses, children (including adopted), parents (including custodians), grandparents, grandchildren visiting citizens of Armenia legally residing in the Member States, or citizens of the Union residing in the territory of the Member State of which they are nationals:

- a written request* from the host person;

2. for members of official delegations including permanent members of such delegations who, following an official invitation addressed to Armenia, shall participate in meetings, consultations, negotiations or exchange programmes, as well as in events held in the territory of one of the Member States by intergovernmental organizations:

- a letter issued by a competent authority of Armenia confirming that the applicant is a member of its delegation, respectively a permanent member of its delegation, travelling to the territory of the other Party to participate in the aforementioned events, accompanied by a copy of the official invitation;

3. for pupils, students, post-graduate persons and accompanying teachers who undertake trips for the purposes of study or educational training, including in the framework of exchange programmes, as well as other school-related activities:

- a written request* or a certificate of enrolment from the host university, college or school or student cards or certificates of the courses to be attended;

4. for persons travelling for medical reasons and necessary accompanying persons:

- an official document of the medical institution confirming necessity of medical care in this institution, the necessity of being accompanied and proof of sufficient financial means to pay for the medical treatment;

5. for journalists and technical crew accompanying them in a professional capacity:

- a certificate or other document issued by a professional organization or the applicant’s employer proving that the person concerned is a qualified journalist and stating that the purpose of the journey is to carry out journalistic work or proving that he/she is a member of the technical crew accompanying the journalist in a professional capacity;

6. for participants in international sport events and persons accompanying them in a professional capacity:

- a written invitation from the host organization, competent authorities, national sport federations or national Olympic committees of the Member State;

7. for business people and representatives of business organisations:

- a written request* from the host legal person or company, organisation or an office or a branch of such legal person or company, state or local authorities of the Member States or organising committees or trade and industrial exhibitions, conferences and symposia held in the territories of one of the Member States, endorsed by the competent authorities in accordance with the national legislation;

8. for members of the professions participating in international exhibitions, conferences, symposia, seminars or other similar events:

- a written request* from the host organization confirming that the person concerned is participating in the event;

9. for representatives of civil society organizations and persons invited by Armenian community non-profit organizations registered in the Member States when undertaking trips for the purposes of educational training, seminars, conferences, including in the framework of exchange programmes or Pan-Armenian and community support programmes:

- a written request* issued by the host organization, a confirmation that the person is representing the civil society organization or participating in Pan-Armenian or community support activities and the certificate on establishment of such organization from the relevant register issued by a state authority in accordance with the national legislation;

10. for persons participating in scientific, academic, cultural or artistic activities, including university and other exchange programmes:

- a written request* from the host organization to participate in the activities;

11. for drivers conducting international cargo and passenger transportation services to the territories of the Member States in vehicles registered in Armenia:

- a written request* from the national association (union) of carriers of Armenia providing for international road transportation, stating the purpose, itinerary, duration and frequency of the trips;

12. for participants of the official exchange programmes organized by twin cities and other municipal entities:

- a written request* of the Head of Administration/Mayor of these cities or municipal authorities;

13. for visiting military and civil burial grounds:

- an official document confirming the existence and preservation of the grave as well as family or other relationship between the applicant and the buried.

Applicants, who are Armenian citizens and have a purpose of travel other than those mentioned above, as well as applicants, who are not citizens of the Republic of Armenia, depending on the purpose of the travel also submit the following documents below as a justification of the travel purpose:

1. Tourism:

- Proof of accommodation in all the Member States in case the applicant intends visit several Member States.

2. Business:

- Invitation by an inviting company/legal person/branch in the  Member State.

- The invitation must specify whether the accommodation is provided by the inviting party. If this is not the case , a hotel booking is required.

- The invitation must specify who covers the expenses of the stay; in case the expenses are to be covered by the applicant, his/her bank statement for the last three months is required.

- Private entrepreneurship: a registration of the applicant's company in the state register.

3. Private visits (family/friends):

- Invitation/sponsorship form validated by the competent authorities of the Member State with confirmation that the inviting / sponsoring party has sufficient financial means (in case of Poland, an invitation entered in the register of invitations by the competent Voivode).

- The invitation/sponsorship form must specify the details of the accommodation; in case it is not provided by the inviting party, a hotel booking is required.

- The invitation/sponsorship form must specify who covers the expenses; in case the expenses are to be covered by the applicant, his/her bank statement for the last three months is required.

4. Visiting close relatives: spouses, children (including adopted children), parents (including legal custodians), grandparents, grandchildren visiting citizens of Armenia legally residing in the Member States, or citizens of the Union residing in the territory of the Member State of which they are nationals:

- Invitation validated by competent authorities with confirmation that the inviting party has sufficient financial means; or formal letter of obligation. (in case of Poland, an invitation entered in the register of invitations by the competent Voivode).

- An official document confirming the existence of relationship with proof of his / her legal residence in the country of destination.

- The invitation must specify the details of the accommodation; in case it is not provided by the inviting party, a hotel booking is required.

- The invitation must specify who covers the expenses; in case the expenses are to be covered by the applicant, his/her bank statement for the last three months is required.

5. Travelling for medical reasons (whereas the presence of the accompanying person is mandatory):

• An official document of the medical institution confirming medical care in that institution, the necessity of being accompanied and proof of sufficient financial means to pay the medical treatment.
• The official document must specify the details of the accommodation; in case the applicant does not stay in the hospital, a hotel booking is required.

6. Transit:

- Visa or other entry permit for the country of destination.

7. Members of official delegations including permanent members of such delegations who, following an official invitation addressed to Armenia, shall participate in meetings, consultations, negotiations or exchange programmes, as well as in events held in the territory of one of the Member States by intergovernmental organisations:

• A letter issued by a competent authority of Armenia confirming that the applicant is a member of its delegation, respectively a permanent member of its delegation, travelling to the territory of the other Party to participate in the aforementioned events, accompanied by a copy of the official invitation.
• The invitation must specify the details of the accommodation; in case it is not provided by the event organizer, a hotel booking is required.
• The letter or the official invitation must specify who covers the expenses. In case the expenses are to be covered by the applicant, his/her bank statement for the last three months is required.

8. Pupils, students, post-graduate persons and accompanying teachers who undertake trips for the purposes of study or educational training, including in the framework of exchange programmes as well as other school-related activities:

       - A written request or a certificate of enrolment from the host university, college or school or student cards or certificates of the courses to be attended.

- The enrolment certificate must specify the details of the accommodation; in case it is not provided, a hotel booking or any other proof of accommodation is required.

- The invitation must specify who covers the expenses; in case the expenses are to be covered by the applicant, his/her bank statement for the last three months is required.

9. Journalists and technical crew accompanying them in a professional capacity:

- A certificate or other document issued by a professional organisation or the applicant’s employer proving that the person concerned is a qualified journalist and stating that the purpose of the journey is to carry out journalistic work or proving that he/she is a member of the technical crew accompanying the journalist in a professional capacity.

- The certificate of the employer must indicate who covers the expenses. If the employer covers the costs, the employer's bank statement for the last three months is required. In case the expenses are to be covered by the applicant, his/her bank statement for the last three months is required.

10. Participants in international sport events and persons accompanying them in a professional capacity:

- A written request from the host organisation, competent authorities, national sport federations or national Olympic committees of the Member State;

- A written request must specify the details of the accommodation; if accommodation is not arranged by the event's organizer, a hotel booking is required.

- A written request must specify who covers the costs; if the costs are covered by the event's organizer or the sending organization, its bank statement for the last three months is required.

11. Members of the professions participating in international exhibitions, conferences, symposia, seminars or other similar events:

- A written request from the host organisation confirming that the person concerned is participating in the event;

- The invitation must specify the details of the accommodation; in case it is not provided by the inviting party, a hotel booking is required.

- The invitation must specify who covers the expenses; in case the expenses are to be covered by the applicant, his/her bank statement for the last three months is required.

- The invitation must specify who covers the expenses; in case the expenses are to be covered by the applicant, his/her bank statement for the last three months is required.

12. Representatives of civil society organisations and persons invited by Armenian community non-profit organisations registered in the Member States when undertaking trips for the purposes of educational training, seminars, conferences, including in the framework of exchange programmes or Pan-Armenian and community support programmes:

- A written request issued by the host organisation, a confirmation that the person is representing the civil society organisation or participating in Pan-Armenian or community support activities and the certificate on establishment of such organisation from the relevant register issued by a state authority in accordance with the national legislation.

- The invitation must specify the details of the accommodation; in case it is not provided by the inviting party, a hotel booking is required.

- The invitation must specify who covers the expenses; in case the expenses are to be covered by the applicant, his/her bank statement for the last three months is required.

13. Persons participating in scientific, academic, cultural or artistic activities, including university and other exchange programmes:

- A written request from the host organisation to participate in the activities;

- The invitation must specify the details of the accommodation; in case it is not provided by the inviting party, a hotel booking is required.

- The invitation must specify who covers the expenses; in case the expenses are to be covered by the applicant, his/her bank statement for the last three months is required.

14. Drivers conducting international cargo and passenger transportation services to the territories of the Member States in vehicles registered in Armenia:

- A written request from the national association (union) of carriers of Armenia providing for international road transportation, stating the purpose, itinerary, duration and frequency of the trips.

15. Participants of the official exchange programmes organised by twin cities and other municipal entities:

- A written request of the Head of Administration/Mayor of these cities or municipal authorities;

- The invitation must specify the details of the accommodation; in case it is not provided by the inviting party, a hotel booking is required.

- The invitation must specify who covers the expenses; in case the expenses are to be covered by the applicant, his/her bank statement for the last three months is required.

16. Visiting military and civil burial grounds:

- An official document confirming the existence and preservation of the grave as well as family or other relationship between the applicant and the buried.

Remember!

• You must submit your visa application at the relevant consular office of your permanent residence.
• You must apply for a visa not earlier than 6 months and not later than 15 days before the start of the intended visit. Applications lodged beyond this time range may not be examined.
• Usually, the above-mentioned documents suffice to receive a visa, however, the consul may require additional documents.
• The consul may, but is not obliged to, invite the applicant for an interview.
• The submission of forged documents and the provision of false information may result in an entry ban to the Schengen area.
• C-type visas allow you to stay in Poland or another country of the Schengen zone for 90 days in any 180-day period. This means that you can stay legally within the Schengen area only if you have not exceeded 90 days in the last 180 days.
• C-type visa can be issued with a maximum period of five years. The conditions for issuing a visa (validity and duration of stay) are decided by the consul.
• The issued visa does not guarantee your entry into the Schengen area - the final decision is always made by the authorities of the country, where you intend to cross the Schengen area border.

ATTENTION! The Visa Information System (VIS) is used, among other purposes, for the exchange of data on visa applications and related decisions between Member States. As a result of having achieved full operational efficiency, the travel document of a foreigner applying for a Schengen visa is not stamped with a stamp confirming the admissibility of the application referred to in art. 20 of Regulation (EC) No 810/2009 of the European Parliament and of the Council of July 13, 2009 on the establishment of a Community Code on Visas (Visa Code).

The fee for receiving and processing of visa applications is charged in EURO, in cash at the cash desk of the Consular Office while submitting the documents.

Visa application fees are waived for the following categories of persons:

ATTENTION! The basis authorizing the visa fee waiver must be proven by the applicant by submitting justifying documents.

1. Citizens of the Republic of Armenia applying for Schengen visas:

a) pensioners;

b) children under the age of 12;

c) members of the government, Constitutional and Supreme courts, in case they are not exempted from the visa requirement by this Agreement;

d) persons with disabilities and the persons accompanying them, if necessary;

e) close relatives – spouse, children (including adopted), parents (including custodians), grandparents or grandchildren – of citizens of Armenia legally residing in the territory of the Member States, or citizens of the Union residing in the territory of the Member State of which they are nationals;

f) members of official delegations, including permanent members of official delegations, who, following an official invitation addressed to Armenia, shall participate in meetings, consultations, negotiations or exchange programmes, as well as in events held in the territory of one of the Member States by intergovernmental organizations;

g) pupils, students, post-graduate students and accompanying teachers who undertake trips for the purposes of study or educational training, including exchange programmes as well as other school-related activities;

h) journalists and technical crew accompanying them in a professional capacity;

i) participants in international sport events and persons accompanying them in a professional capacity;

j) representatives of civil society organizations and persons invited by Armenian community non-profit organizations registered in the Member States when undertaking trips for the purposes of educational training, seminars, conferences, including in the framework of exchange programmes or Pan-Armenian and community support programmes;

k) persons participating in scientific, academic, cultural or artistic activities, including university and other exchange programmes;

l) persons who have presented documents proving the necessity of their travel on humanitarian grounds, including to receive urgent medical treatment and the person accompanying such person, or to attend a funeral of a close relative or to visit a seriously ill close relative.

2. Citizens of other countries, which have signed visa facilitation agreements with the EU, applying for Schengen visas – according to the content of the given agreement.

3. Third-country citizens, applying for a Schengen visa:

a) children under the age of 6;

b) family members of the EU citizen (visas for entry to Poland):

- the spouse of the EU citizen;

- a direct descendant of the EU citizen or his/her spouse, who is under the age of 21 and is dependent on the EU citizen or his/her spouse;

- a direct ascendant of the EU citizen or his/her spouse, who is dependent on the EU citizen or his/her spouse;

c) family members of RP citizen:

• the spouse of the citizen of the Republic of Poland;
• a direct minor descendant of the RP citizen or his/her spouse, who is dependent on RP citizen or his/her spouse;
• a direct ascendant of the RP citizen or the spouse, who is dependent on RP citizen or his/her spouse;

d) pupils, students, postgraduate students and accompanying teachers, who travel for the purposes of study or training;

e) scientists traveling to conduct scientific research or to participate in a scientific seminar or scientific conference;

f) representatives of civil society organizations (e.g NGO) under 25 years old taking part in  seminars, conferences, sport, cultural and educational events organized by non-profit organizations;

g) persons applying for a diplomatic or service visas.

The visa fee is not subject to return irrespective of the consul’s final decision on the visa application.

In the case of applications submitted by citizens of the Republic of Armenia or citizens of other countries, which have signed visa facilitation agreements with the EU, applying for Schengen visas, the consul has 10 calendar days to make a visa decision. If more detailed analysis is required, this period may be extended up to 30 days.

In the case of applications submitted by citizens of other countries, the consul has 15 calendar days to make a visa decision. If more detailed analysis is required, this period may be extended up to 45 days.

Passports along with visa decisions are returned from Monday to Thursday 16:00 – 16:30 without a prior appointment.

Please kindly collect decisions regarding your visa applications not earlier than 10 calendar days after submitting the application (i.e. if your application has been submitted on July 1, you may come to collect it on July 11). If you visit the consular office earlier, your decision may not be ready for collection yet.

In the case of citizens of countries other than Armenia and countries, which have signed visa facilitation agreements with the EU, please collect decisions regarding your visa applications not earlier than 15 calendar days after submitting the application.

If you do not agree with the consul's decision, you may ask to have your visa application reconsidered. You can apply for the reconsideration in the office that issued the decision within 14 days of its delivery during the office hours without a prior appointment.

The consular fee for submitting such application is 80 EUR. Visa application fees are waived for the RP citizens, i.e. spouse of the RP citizen, a direct descendant of the RP citizen or his/her spouse, who is under the age of 18, a direct ascendant of the RP citizen or his/her spouse, who is dependent on the RP citizen or his/her spouse.

Revocation or annulment of Schengen visa

If you have received a decision to revoke or annul your Schengen visa that you do not agree with, you have the right to ask for a reconsideration. However, if you have applied yourself for your Schengen visa to be revoked and the consul has agreed, you are not entitled to appeal.

You should apply for reconsideration within 14 days of receiving the decision to annul or revoke your Schengen visa at the consular post that issued the decision during the office hours without a prior appointment.

If you apply for reconsideration after your Schengen visa was revoked or annulled, you do not have to pay the consular fee.

The decision to refuse granting a visa is handed out in a written standard form set out in Annex VI of the Community Code on Visas.

In the decision to refuse a visa the grounds for visa denial are indicated.

NOTE: The Consular Office does not provide information regarding decisions made. Above all, the Office does not comment on the issued decisions and does not provide information on the reasons for visa denial. The reasons are indicated in the visa decision form in accordance with the procedural standards deriving from the Community Code on Visas.

In view of personal data protection, the Consular Office can in no way (directly or indirectly) confirm or deny the circumstances of submitting a visa application by a given person or indicate what decision it has made (i.e. whether it has issued a visa or has refused).

Please do not direct telephone and e-mail inquiries in these matters (all these kind of queries will not be responded).

Right to apply for reconsideration of visa application by the same authority

From the moment of the receipt of the decision on visa refusal issued by the consul, the applicant has the right to reconsider the application by the same authority.

Only the applicant has the right to apply for reconsideration of his/her visa application.

NOTE: inviting persons, the applicant's family (except for parents or legal guardians submitting application for minors), employers or employees of schools and universities are not entitled to apply for a reconsideration of visa application. These persons are also not participants in the procedure for issuing a visa. With this in mind, inquiries sent directly by these entities will not be considered in the re-examination procedure.

The decision on submitting an application for reconsideration of the case is made by the applicant per se. The Consular Office does not take a position on the purposefulness of the reconsideration case (this is the right and decision of the applicant. Therefore, please do not direct questions in this regard).

Final negative decision

The decision issued by the consul after re-examination of the visa application is final and cannot be appealed.

Subsequent visa applications

The decision to refuse a visa does not constitute a formal obstacle for the subsequent visa application (please do not direct inquiries in this regard). The applicant has the right to submit another application for a visa at any time (not earlier than 3 months before the planned trip).

The applicant has a choice between submitting an application for reconsideration of the case or submitting another application for a visa (the Consular Office does not make decisions for the applicant or provide any advice on this matter).

The application for reconsideration of the visa application is processed by the consul within 14 days.

Complaint about refusal to issue Schengen visa, decision to revoke or annul Schengen visa and the consul's activities in this respect.

If the consul who examines your reconsideration request, issues a new decision to refuse, annul or revoke your visa, which you do not agree with, you have the right to submit a complaint to the Provincial Administrative Court in Warsaw. The complaint should be forwarded through the consul who made the decision, within 30 days of receiving the decision taken as a result of the re-examination .

You do not pay a consular fee for submitting a complaint to the consul, but you have to pay fees for proceedings before administrative courts. Therefore, you have to note that the court will ask you to pay the court fee. More information on the amount of court fees when appealing with the administrative court, possibility to apply for an exemption from the costs and the language of the procedure, is available at:

http://bip.warszawa.wsa.gov.pl/133/wpis-sadowy-zasady-dokonywania-wpisu.html