Poland in the Philippines

You can submit your visa application in person directly at the Visa Application Centers (VAC):

1. in Metro Manila: Unit 1902, 19^th floor, Philippine AXA Life Centre, 1286 Sen. Gil Puyat Avenue corner Tindalo Street, Makati, Metro Manila
2. in Cebu City: Unit 1200B, 12^th floor AppleOne Equicom Tower, Mindanao Avenue corner Biliran Street Cebu Business Park, Cebu City 6000

VACs operate as follows:

Operation Hours: 8am-5pm (Monday-Friday)
Submission Timing: 8am-4pm
Passport Collection: 4pm-5pm

For information:

Call  +63 2 85400001

E-mail: info.poland@blshelpline.com

Consult the website: https://blspolandvisa.com/

Depending on the method you choose, you can submit the application personally in the consular office or at the VAC. Diplomatic mission does not accept application forms sent via fax, regular mail or e-mail.

You can book your appointment to apply for a visa via the e-Konsulat system.

To apply at a VAC, book an appointment via a website: https://blspolandvisa.com/book_appointment.php

In case of submitting visa application directly at the consular office, appointments for visa registrations for other purpose than employment are made available systematically in the "National Visa - Register Form" Section of the e-Konsulat system every first Wednesday of the month at 9.30 am (local time). In the event that the said dates fall on a holiday, the visa slots will be released on the next working day at the same time. Opening of new slots is a subject to general availability/limits per day.

Visits at the Consular Section in order to apply for national visa for employment require the following steps:

1. Visit: https://secure2.e-konsulat.gov.pl/

2.  Select the type of visa: - Register Form for national employment visa.

3. Accept the general terms and conditions of the procedure.

4. Enter and save a preliminary visa application. Remember that the data entered in the application must be the same as the data in your documents.

5. You will receive a request to confirm the preliminary application to the e-mail address provided. You have to confirm your application within 48 hours.

6. After you confirm the preliminary application, your data will be verified. You will receive information on the results via e-mail. Positive result of verification entitles you to complete the full visa application within the next 48 hours. If the application is not completed within this time, your booking will be canceled and the data removed from the system.

7. If there are more correctly verified applications for a given consulate than the available visit dates in a given period, the date of appointment will be assigned via an electronic draw.

8. After your application has been drawn, we will send information about the date of the visit to the e-mail address provided by you. Other applications will take part in subsequent draws until they are drawn or until the expiry of the document entitling you to work in Poland.

9. After having received the confirmation email with the specific appointment date, the printed and signed application along with all the required documents must be submitted personally on the day indicated by the system. For details please visit the following website: https://www.gov.pl/web/philippines/d-type-national-visa

For details please visit the E-Konsulat Section.

Registration of a visa application for a different purpose than indicated in the selected type of a visa/registration section, making substantial changes in the visa application after completing the registration will cause a visa application rejection. Please register visa applications carefully and with proper attention.

The Consular Section of the Polish Embassy in Manilia does not collaborate with any commercial visa agencies. These entities are unable to secure visa appointments. The only cost involved is the visa fee charged by the Consulate.

Please note that:

1. Applicants must correctly input all of their personal details on the application form during the registration procedure.

2. Applicants must input the correct details of their valid passport.

3. Applicants are obliged to input their complete and personal details on the application form:

• complete residential address (including the house number, street name, city/town, province, and zip code)
• personal contact details (e.g. email address and landline or mobile number)

IMPORTANT NOTICE: The earliest you can apply is 6 months before you intend intend to travel. You should apply no later than 15 days in advance.

GENERAL LIST OF DOCUMENTS TO BE PROVIDED: 

1.   A visa application form filled via the e-konsulat system, printed and signed;
2.    A 3.5 x 4.5 cm colour photo. The photo must be:
a.    sharp, taken against white background and printed on high quality paper,
b.    newer than 6 months,
c.    taken en face, clearly showing the eyes and face on both sides from the top of the head to the top of the shoulders with the face covering 70-80% of the photo. The photo must be taken without any headwear.
3.    Passport issued within last ten years, valid for at least three months from the expected return date, with at least two blank pages for visas;
4.    A copy of the passport page with personal data and the photo; 
5.    All persons applying for a D-type national visa must personally submit documentation confirming the possession of medical travel insurance as referred to in art. 25, sec. 1, point 2, letter a, or documentation confirming the possession of health insurance, as defined by the Act of August 27, 2004, on health care services financed by public funds. Medical travel insurance with an insured amount of no less than EUR 30,000 must be valid for the period of the foreigner’s intended stay within the Republic of Poland and must cover all expenses that may be incurred during the stay, including: the need for return travel for medical reasons, the need for urgent medical assistance, emergency hospital treatment, or death, for which the insurer covers the cost of healthcare services provided to the insured with direct payments to the entity providing such benefits and on the basis of a bill issued by said entity. Only a policy issued by an insurance company based in Europe or listed insurance companies are accepted by the Embassy of Poland. For the list of insurance companies in the Philippines recommended for national visa click here. More information can be found at https://www.gov.pl/web/diplomacy/visas.
6.    A copy of an ID document to confirm legal residence within the consular district of your application;
7.    Proof that you have enough means of subsistence in the form decided by the mission;
8.    A proof of accommodation (for example, an official invitation or a hotel booking or reservation);
9.    Documents confirming the purpose of your stay Poland.

Additionally, when applying for a visa for a minor you should present:

• Written consent of the child’s/minor’s parent(s) to apply for a visa, confirmed by a notary. If there is only one guardian, it should be proved by a birth certificate, a court decision on exclusive parental custody or a death certificate of the other parent.
• Originals and copies of parents' passports.
• An original and a copy of a birth certificate.

If the child is entered in the parent's or legal guardian’s passport, please submit a separate visa application.  The visa will be pasted into the parent's or the legal guardian's passport.

Please note:

• You must apply for a visa in a consular office or the embassy’s consular department in the consular district of your place of residence 
• Usually, the above documents are enough to receive a visa, however, the consul may require additional documents.
• The consul may, but does not have to, invite the applicant for an interview.
• The D-type visas allow to stay in other Schengen states for 90 days of any 180-day period. It means that you can legally stay in the Schengen Area only if your stay was shorter than 90 days over the past 180 days.  
• The D-type visa is valid for a maximum of one year.
• Please note, that receiving the visa does not guarantee that you will enter Poland - the final decision is always made by the Border Guard.

IMPORTANT ADVISORY:

• Applicants must present two (2) sets of documents for a visa application – one (1) original set of documents and one (1) set of photocopies. All documents must be arranged accordingly to the checklist of visa requirements available at the website of the Embassy.
• All documents for the set of photocopies should be in A4 size paper.
• Applicants are requested to submit the required documents during the visa application.
• Additional documents which are not part of the main checklist may be asked by the Embassy. In case of submitting a visa application directly at the consular office, the supportive documents should be submitted (personally or by an authorized person) at the Embassy of Poland in Manila every Friday between 12.00 pm -1.00 pm,  except for Polish and Philippine holidays. There is no need for online appointment.
• All forms of communication by the Consular Section to the applicant for request of additional documents or further information on the status of their application will be sent through the provided email address on the form. Therefore, applicants are advised to regularly check their emails for any messages from the Embassy during the whole waiting period of their visa application processing.
• For family and group applications, each applicant must have the same set of documents and also arranged accordingly on the checklist of the required documents from the website.

DETAILED LIST OF SUPPORTING DOCUMENTS TO BE PRESENTED BY VISA APPLICANTS IN THE PHILIPPINES: 

TOURISM

• registered application form
Form must be filled out on-line, printed out and signed personally by the applicant (for minors the application shall be signed by one of the parents or a legal guardian).

All entries should be properly filled out - no blanks.

• 1 passport size colour photograph

Size 35 x 45 mm.

White background.

Not older than 6 months.

Printed on high quality paper.

Complying with ICAO guidelines (International Civil Aviation Organization)

Please verify the requirements (Visa information → Photograph).

• original passport

Must be valid at least 3 months calculating from the date of intended departure from the Schengen area.
Must contain at least two blank visa pages, excluding the endorsements pages.

Not older than 10 years (extended passports are not accepted).

• copy of the passport biopage

• copy of ID card

• travel health insurance certificate and its copy

The sum insured has to exceed 30.000 Euro.

Only a policy issued by an insurance company based in Europe or listed insurance companies recommended for national visa are accepted by the Embassy of Poland in Manila.

The policy shall be valid for all Schengen area states.

Please see the requirements in "Travel Insurance" section.

• documents indicating the purpose of the journey and countries to be visited
e.g. the detailed day to day itinerary of the planned trip, confirmation of the order travel from host organization (voucher)

• confirmation of sufficient financial means
e.g. bank statements presenting the transactions / movements of the last 6 months or tax clearance for the previous year, for sponsorship - notary sponsorship letter covering the period of the requested visa and bank transactions of a sponsor.

• confirmation of employment / private business / studies / pension

For company employees - original letter from employer confirming the position in the company, date of employment, salary for the last 6 months and period of holidays granted (certificate of leave of absence). The letter must include the name and position of the person who signed the certificate, registration and contact details of the company. The letter has be certified by wet seal. You may be also requested to submit work book.

For private business - confirmation of business registration, license, income tax return, business financial statement

For students - proof of enrolment, certificate from the school with confirmation of leave of absence and the valid student's ID card. You may be also requested to submit a student’s record-book.

For pensioners – pension certificate indicating the amount of pension

For unemployed – a written signed explanation on the applicant’s labour situation

• document confirming ownership of real estate property in the Philippines (if applicable)

• confirmed round-trip flight reservation with fixed dates, booking number and transport reservation in the Schengen states if the applicant visits more than one Schengen country

• hotel reservation or other proof of accommodation

• birth certificate, notarized consent from custodian/certificate of custody/letter from school/a copy of a custodian’s passport/Department of Social Welfare and Development clearance

For children under 18 years of age only.

• letter from travel agency
Tour group or travel agency must present letter specifying list of passengers, itinerary and name of partner travel agency/co-organizer in Poland as well as the plan of the trip.

• copy of Alien Certificate Registration (ACR)/re-entry permit  - the document shall be valid for at least 3 months after expiry of the visa.

For residents holding non-Philippine passport only.

BUSINESS / CONFERENCE / OTHER OFFICIAL, CULTURAL OR SPORT EVENTS 

• registered application form
Form must be filled out on-line, printed out and signed personally by the applicant (for minors the application shall be signed by one of the parents or a legal guardian).

All entries should be properly filled out - no blanks.

• 1 passport size colour photograph

Size 35 x 45 mm.

White background.

Not older than 6 months.

Printed on high quality paper.

Complying with ICAO guidelines (International Civil Aviation Organization)

Please verify the requirements (Visa information → Photograph).

• original passport
Must be valid at least 3 months calculating from the date of intended departure from the Schengen area.
Must contain at least two blank visa pages, excluding the endorsements pages.

Not older than 10 years (extended passports are not accepted).

• copy of the passport biopage

• copy of ID card

• travel health insurance certificate and its copy

The sum insured has to exceed 30.000 Euro.

Only a policy issued by an insurance company based in Europe or listed insurance companies recommended for national visa are accepted by the Embassy of Poland in Manila.

The policy shall be valid for all Schengen area states.

Please see the requirements in "Travel Insurance" section.

• documents indicating the purpose of the journey
e.g. the detailed plan of the trip, fair participation payment, conference enrolment, invitation letter from the host company in Poland, etc.

• confirmation of sufficient financial means
e.g. bank statements presenting the transactions / movements of the last 6 months or tax clearance for the previous year, for sponsorship - notary sponsorship letter covering the period of the requested visa and bank transactions of a sponsor.

• confirmation of employment / private business / studies / pension

For company employees - original letter from employer confirming the position in the company, date of employment, salary for the last 6 months and period of holidays granted (certificate of leave of absence). The letter must include the name and position of the person who signed the certificate, registration and contact details of the company. The letter has be certified by wet seal. You may be also requested to submit work book.

For private business - confirmation of business registration, license, income tax return, business financial statement

For students - proof of enrolment, certificate from the school with confirmation of leave of absence and the valid student's ID card. You may be also requested to submit a student’s record-book.

For university representatives - letter from the school confirming employment and purpose of travelling.

For pensioners – pension certificate indicating the amount of pension

For unemployed – a written signed explanation on the applicant’s labour situation

• document confirming ownership of real estate property in the Philippines (if applicable)

• letter from the employer
Original letter specifying the relevant personal data of the invited, purpose and duration of the visit(s), financial cover of the visit, short company profile, etc.

• invitation letter from the host company in Poland
Original or copy of the letter specifying relevant personal data of the invited, length of invitation,  reason and activity to develop in the Member States during the visit, financial cover of the visit (if applicable).

• confirmed round-trip flight reservation with fixed dates, booking number and transport reservation in the Schengen states if the applicant visits more than one Schengen country

• hotel reservation or other proof of accommodation

e.g. confirmation letter from the university/host company confirming providing accommodation with indication of its character and location (dormitory, apartment). 

• copy of Alien Certificate Registration (ACR)/re-entry permit - the document shall be valid for at least 3 months after expiry of the visa.

For residents holding non-Philippine passport only.

WORK *

All the documents should be submitted in original + 1 photocopy. All originals are returned.

• registered application form
Form must be filled out on-line, printed out and signed personally by the applicant 

All entries should be properly filled out - no blanks.

• 1 passport size colour photograph

Size 35 x 45 mm.

White background.

Not older than 6 months.

Printed on high quality paper.

Complying with ICAO guidelines (International Civil Aviation Organization)

Please verify the requirements (Visa information → Photograph).

• original passport
Must be valid at least 3 months calculating from the date of intended departure from the Schengen area.
Must contain at least two blank visa pages, excluding the endorsements pages.

Not older than 10 years (extended passports are not accepted).

• copy of the passport biopage

• copy of ID card

• work permit (original and its photocopy)
Original document issued by relevant Polish local authorities must be presented.

• preliminary employment agreement (original in and its photocopy) (if available)
The preliminary employment agreement must stipulate place, conditions and character of employment. The document shall be signed by both parties and drawn up in Polish and English.

• written declaration from the employer

The letter should confirm the intention to employ the alien as well as the character of employment, the position and the salary of the employee. The document must also include the contact details of the employer as well as the statement on providing the employee with social security scheme in Poland at the actual start of performing employment duties.

• proof of accommodation

e.g. confirmation letter from the employer confirming providing accommodation with indication of its character and location (dormitory, apartment), hotel reservation. 

• documents proving the scope of activities of the employer

e.g. the company registration, documents confirming the income, amount of the income tax and the number of persons employed.

• health insurance (original and its photocopy)
Insurance certificate shall be valid for the entire period of the visa validity.

The sum insured has to exceed 30.000 Euro.

The policy shall be valid for all Schengen area states.

Only a policy issued by an insurance company based in Europe or listed insurance companies are accepted by the Embassy of Poland. For the list of insurance companies in the Philippines recommended for national visa click here.

Please see the requirements in "Travel Insurance" section.

• confirmed flight ticket reservation with booking number
Round-trip booking rule does not apply. One-way reservations shall be accepted.

• work experience certificate (original and its photocopy)

• copies of educational certificates

• CV (biodata)

• confirmation of sufficient financial means necessary to cover the costs of alien’s entry into  and at least the first month of stay in the territory of the Republic of Poland.

e.g. bank statements presenting the transactions / movements of the last 6 months.

*IMPORTANT NOTE:

Visas for the purpose of carrying out work are issued by the Polish Consul at the office relevant to the applicant's legal residence. The Polish consulate may also accept an application for employment visa lodged by a third-country national legally present but not residing in its jurisdiction, if the applicant has provided justification for lodging the application at that consulate. This is a Schengen visa (stay up to 90 days) or national type of visa  issued for the period of stay corresponding to the period specified in the work permit but not exceeding one year. Employment without prior authorization and relevant visa is strictly prohibited. 

VISITING RELATIVES / FRIENDS

• registered application form
Form must be filled out on-line, printed out and signed personally by the applicant (for minors the application shall be signed by one of the parents or a legal guardian).

All entries should be properly filled out - no blanks.

• 1 passport size colour photograph

Size 35 x 45 mm.

White background.

Not older than 6 months.

Printed on high quality paper.

Complying with ICAO guidelines (International Civil Aviation Organization)

Please verify the requirements (Visa information → Photograph).

• original passport
Must be valid at least 3 months calculating from the date of intended departure from the Schengen area.
Must contain at least two blank visa pages, excluding the endorsements pages.

Not older than 10 years (extended passports are not accepted).

• copy of the passport biopage

• copy of ID card

• copy of the host's / guarantor's passport

• invitation letter / officially registered invitation ("ZAPROSZENIE")

Please note that there is no obligation is registering official invitation in Poland by the host person - this procedure is a choice as it is connected with legal responsibilities. Regular invitation letter issued by the host person (not registered at "urząd wojewódzki") must indicate personal data of the inviting and invited parties, the purpose and duration of the visit, the place of residence of the applicant, relations between the host and applicant, a written commitment to cover the applicant’s living, return and healthcare costs if necessary, signature of the inviting party.

Additionally if the invitation is not officially registered at urząd wojewódzki the applicant will be requested to submit a document proving the host’s ability of covering costs associated with the applicant’s stay as well as a document confirming the host’s legal title to the residential premises or a document confirming the host’s ability of providing accommodation to the applicant elsewhere, e.g. an ownership act, rent contract, reservation in the hotel.

• travel history of the sponsor in case of non-formalised relationship (boyfriend/girlfriend)

• documents proving family ties certified with apostille stamp or legalized by the competent authorities 
The certification must be submitted only if the applicant and the host person are relatives, e.g. marital status, birth certificates, etc.

• marriage certificate certified with apostille stamp or legalized by the competent authorities 

If family member of Polish/EU/EEA citizens only.

• travel health insurance certificate and its copy

The sum insured has to exceed 30.000 Euro.

Only a policy issued by an insurance company based in Europe or listed insurance companies recommended for national visa are accepted by the Embassy of Poland in Manila.

For national visa the insurance policy shall cover all Schengen area states.

Please see the requirements in "Travel Insurance" section.

• confirmation of sufficient financial means for the applicant
e.g. bank statements presenting the transactions / movements of the last 6 months or the tax clearance for the previous year. Please note that officially registered invitation ("zaproszenie") may confirm financial means for the applicant. Nevertheless presentation of regular income does prove ties with the country and may serve as one of the guarantors of return before the visa expiration.

• confirmation of sufficient financial means for the host person / guarantor
e.g. notary sponsorship letter covering the period of the requested visa, bank statements presenting the transactions / movements of the last 6 months or tax clearance for the previous year. Please note that a document proving financial means is not required when officially registered invitation is presented.

• confirmation of employment / private business / studies / pension
For company employees - original letter from employer confirming the position in the company, date of employment, salary for the last 6 months and period of holidays granted (certificate of leave of absence). The letter must include the name and position of the person who signed the certificate, registration and contact details of the company. The letter has be certified by wet seal. You may be also requested to submit work book.

For private business - confirmation of business registration, license, income tax return, business financial statement

For students - proof of enrolment, certificate from the school with confirmation of leave of absence and the valid student's ID card. You may be also requested to submit a student’s record-book.

For university representatives - letter from the school confirming employment and purpose of travelling.

For pensioners – pension certificate indicating the amount of pension

For unemployed – a written signed explanation on the applicant’s labour situation

• document confirming ownership of real estate property in the Philippines (if applicable)

• confirmed round-trip flight reservation with fixed dates, booking number and transport reservation in the Schengen states if the applicant visits more than one Schengen country

• hotel reservation or other proof of accommodation

Please note that only officially registered invitation confirms place of accommodation. Other cases require hotel reservation or written statement of the host of character and location of accommodation.
• birth certificate, notarized consent from custodian/certificate of custody/a copy of a custodian’s passport/Department of Social Welfare and Development clearance

For children under 18 years of age only.

• certificate from school
If child is applying.

• copy of Alien Certificate Registration (ACR) /re-entry permit - the document shall be valid for at least 3 months after expiry of the visa.

For residents holding non-Philippine passport only 

 STUDENT VISA

• registered application form
Form must be filled out on-line, printed out and signed personally by the applicant (for minors the application shall be signed by one of the parents or a legal guardian).

All entries should be properly filled out - no blanks.

• 1 passport size colour photograph

Size 35 x 45 mm.

White background.

Not older than 6 months.

Printed on high quality paper.

Complying with ICAO guidelines (International Civil Aviation Organization)

Please verify the requirements (Visa information → Photograph).

• original passport
Must be valid at least 3 months calculating from the date of intended departure from the Schengen area.
Must contain at least two blank visa pages, excluding the endorsements pages.

Not older than 10 years (extended passports are not accepted).

• copy of the passport biopage

• copy of ID card

• travel health insurance certificate and its copy

The sum insured has to exceed 30.000 Euro.

Only a policy issued by an insurance company based in Europe or listed insurance companies recommended for national visa are accepted by the Embassy of Poland in Manila.

For national visa the insurance policy shall cover all Schengen area states.

Please see the requirements in "Travel Insurance" section.

• university letter of admission

• document certifying the payment of the program fee for the whole period of studies (if applicable)

• certificate of educational qualifications certified with apostille stamp or legalized by the competent authorities 

• evidence of proficiency in the language in which you wish to study (if available)

• documents confirming financial resources for study in Poland 

e.g. bank statements presenting the transaction/movement of the last 6 months and employment letter of applicant. if the costs are covered by the sponsor: sponsor's 6 month bank account statement, a notary sponsorship letter, a document proving family ties.

• confirmed flight reservation with booking number

• proof of accommodation

• copy of Alien Certificate Registration (ACR) /re-entry permit - the document shall be valid for at least 3 months after expiry of the visa.

For residents holding non-Philippine passport only

The visa fee is the equivalent of 80 EURO in Philippine peso only. For details see the full list of consular fees at the General Information Section.

The fees must be paid at the office counter when submitting the application.

Accepted forms of payment: cash.

In case of submitting visa application in VAC, please visit website: https://blspolandvisa.com/

The visa application fee is non-returnable, whatever the consul's decision.

VISA FEE EXEMPTIONS:

• • Foreigners who are spouses of Polish nationals;
  • Foreigners who are spouses of EU citizens;
  • 'Karta Polaka' ('Card of the Pole') holders.

The decision on the issue of a visa is made within 15 working days from the payment date of application fee. In individual cases, the consideration period may be extended to 30 days. 

"Express service" is not available.

1. At the consulate office: the passports can be collected (only personally or by a duly authorized person) on the date indicated by the consular officer upon submitting your visa application or every Friday between 12.00-1.00 pm except for Polish and Philippine holidays. There is no need for online appointment.

2. In case of submitting visa application in VAC, please visit website.

With regards to applying for a visa directly at the consular office, please kindly note that :

• Applicants are informed during their visa application the date of their passport collection on the issued receipt. Applicants are then advised to keep this receipt as proof of their entry to the Embassy and for further easy reference on the date of release.
• Applicants may authorize a representative to claim the passport and visa decision on their behalf. The Embassy will then be requiring for a signed and handwritten authorization letter of the applicant together with the receipt and government-issued IDs of both the applicant and the representative (these must also be done in an A4 size paper).
• Applicants are informed to regularly check their emails for any advisories from the Consular Section

In case of submitting visa application in VAC, please visit website. No need to take a new appointment.

The requests for reconsideration of visa applications should be forwarded (personally or by an authorized person) at the Embassy of Poland in Manila.  To set up an appointment for reconsideration of negative visa decision please call:  +63 2 53182711. The number of appointment slots is limited. Registration of appointments for lodging an appeal is available by telephone Monday through Friday 2.00-4.00 pm (local time) or till the limit of places is completed. Releasing of slots is closed during Philippine and Polish public holidays. The Consular Section reserves the right to discontinue receiving requests for reconsideration of negative visa decisions on a particular date if the limit of places is exhausted and the applicant may file an appeal the next working day in a timely manner.