Puola Suomessa

You can apply at the consular office. 

Visa application form must be submitted in person. Diplomatic mission does not accept application forms sent via fax, regular mail or e-mail.

In order to apply for a visa, please book your appointment via the e-konsulat system.
Remember to apply for a visa not later than two weeks before the planned departure.

1.    A visa application form filled via the e-konsulat system, printed and signed;
2.    A 3.5 x 4.5 cm colour photo. The photo must be:
a.    sharp, taken against white background and printed on a quality paper,
b.    newer than 6 months,
c.    taken en face, clearly showing the eyes and face on both sides from the top of the head to the top of the shoulders with the face covering 70-80% of the photo. The photo must be taken without any headwear.
3.    Passport issued within last ten years, valid for at least three months from the expected return date, with at least two blank pages for visas.
4.    A copy of the passport page with personal data and the photo. 
5.    Healthcare insurance valid across the European Union for the amount not lower than  EUR 30,000. 
6.    A copy of an ID document to confirm legal residence within the consular district of your application.
7.    Proof that you have enough means of subsistence in the form decided by the mission.
8.    A proof of accommodation (for example, an official invitation or a hotel booking or reservation).
9.    Documents confirming the purpose of your stay Poland.

Additionally, when applying for a visa for a minor you should present:

• Written consent of the child’s/minor’s parent(s) to apply for a visa, confirmed by a notary. If there is only one guardian, it should be proved by a birth certificate, a court decision on exclusive parental custody or a death certificate of the other parent.
• Originals and copies of parents' passports.
• An original and a copy of a birth certificate.

If the child is entered in the parent's or legal guardian’s passport, please submit a separate visa application.  The visa will be pasted into the parent's or the legal guardian's passport.

Please note:    

• You must apply for a visa in a consular office or the embassy’s consular department in the consular district of your place of residence 
• Usually, the above documents are enough to receive a visa, however, the consul may require additional documents.
• The consul may, but does not have to, invite the applicant for an interview.
• The D-type visas allow to stay in other Schengen states for 90 days of any 180-day period. It means that you can legally stay in the Schengen Area only if your stay was shorter than 90 days over the past 180 days. 
• The D-type visa is valid for a maximum of one year.
• Please note, that receiving the visa does not guarantee that you will enter Poland - the final decision is always made by the Border Guard.

Acceptable forms of payment for consular fees are cash and wire transfer. The visa application fee is non-returnable, whatever the consul's decision.  
The Consulate Section of the Embassy of the Republic of Poland reserves the right to return incomplete documentation at the applicant's own risk and cost, the fee will not be refunded. We reserve the right also to ask for additional documentation or to conduct a personal interview with the applicant.

The consular fee for lodging and processing a national visa application is 80 EUR. According to the Agreement between the Government of the Republic of Poland and the Cabinet of Ministers of Ukraine on the abolition of fees for issuing domestic visas signed in Przemyśl on 6th June 2012 the citizens of Ukraine are exempt from fees for lodging and processing an application for a national visa. According to the order of the Minister of the Foreign Affairs of the Republic of Poland from 22th December 2015 on lowered consular fees the citizens of Republic of Belarus are exempt from visa fees.

INFORMATION ABOUT REFUNDING STUDENT FEES IN CASE OF RECEIVING A VISA REFUSAL IN ORDER TO START OR CONTINUE STUDIES

The charging fees issues for educational services by public universities are regulated in the Act of 20 July 2018, Law on Higher Education and Science, and in the case of non-public universities, they result from the internal regulations of these universities.

Students conclude civil law contracts with universities, which contain special conditions related to the admission process, the course of studies, as well as provisions regarding the amount of the fees and the rules related to the fee refunds. Candidates for studies should carefully study these documents in detail, in particular the provisions on the rules for obtaining the refund of the paid tuition fees.

Refund issues are settled between students and universities. The Ministry of Foreign Affairs of the Republic of Poland, the Embassies of the Republic of Poland, as well as the Consulates of the Republic of Poland do not mediate in issues between the student and the university and do not have legal measures allowing a foreigner, who has been refused a student visa, to obtain a refund of the tuition fees.

If the university fails to comply with the provisions of the contract concluded with the student, in particular, it has not refunded the fee, claims regarding student fees may only be pursued through civil law.

The decision on the issue of a visa is made within 15 working days from the payment date of application fee. If the documents need to be examined in more detail, the consideration period may be extended to 30 days. In urgent and justified cases, the decision can be made in three working days.

During the office hours of the Consulate: Mon, Tue, Thu, Fri 10:00-13:00, Wed 10:00-17:00. 

The applicant may appeal against the decision to refuse/annul/revoke a national visa issued by the consul.

The request for reexamination of the visa application should be filed within 14 days of receiving the decision with the consul who issued the decision. 

Reexamination of the application fee is 60 EUR. 

Application for reexamination can be ledged during the office hours of the Consulate: Mon, Tue, Thu, Fri 10:00-13:00, Wed 10:00-17:00. 

I am a citizen of Ukraine and I am going to Finland to visit my friends. While staying in Helsinki, may I file an application for Polish national visa for the purpose of work at your Consulate? 

It is not possible. An application for Polish national visa (D-type) may only be lodged at a Consulate in which jurisdiction an applicant resides.