Poland in New Zealand

You can file an application to issue a passport for a child with any Republic of Poland consular office you choose. Remember that you must collect the new passport in the same office in which you filed the application.

Passport application form for a child should be submitted personally by:

• both parents or court-appointed guardians 

or

• one of the parents or court-appointed guardians

if they present:

• written consent of the other parent (guardian) to issue a passport to the child containing the confirmation of the signature's authenticity by a notary, consul or a passport department official authorised by the province governor (example of the form attached below)
• final and binding court decision under which the other parent (guardian) has no right to make decisions about issuing a passport to the child,
• final and binding family court decision in which the court 
• consents to the issue of a passport to a child without the other parent's consent,
• unabridged copy of the child’s Polish birth certificate stating that the father of the child is unknown (there was no recognition of fatherhood or judicial establishment of paternity),
• copy of a death certificate of the other parent.

Child under 5 does not need to be present when you submit the passport application.

You can book your appointment to apply for a passport via the e-konsulat.

IMPORTANT! Parents no longer fill out a handwritten application.

You file an application to issue a passport or temporary passport to a child with a consul in electronic form during a passport visit. A consular employee will file your application using an electronic form and the parents need to confirm that the child’s details are correct by placing their signatures on a dedicated device (signature pad).

• Colour photo - read what the photo should look like. Filing the photograph together with the application is mandatory. You cannot replace the photograph or send it later. If no photograph was attached to your application or the photograph does not comply with requirements, the passport authority will notify you that your application has been rejected.
• A valid passport document or valid identity card of the child, if such documents have been issued.
• Valid passport documents or valid identity cards of the parents.
• Abridged or unabridged copy of a Polish birth certificate if the child does not have its PESEL number.

If the application is made by one of the parents, please prepare also one of the following documents:

• written consent of the other parent (guardian) containing the confirmation of the signature's authenticity by a notary, consul or a passport department official authorised by the province governor,
• final and binding court decision, under which the other parent (guardian) has no right to make decisions about issuing a passport to the child,
• final and binding court decision, in which the court consents to the issue of a passport to a child without the other parent's consent,
• unabridged copy of a Polish birth certificate stating that the father of the child is unknown (there was no recognition of fatherhood or judicial establishment of paternity),
• copy of a death certificate of the other parent.

NOTE: if you apply for a passport and there are justified doubts as to the child’s identity, citizenship or other details required to file a passport application, the consul may ask you to submit additional necessary documents.
 

• The fee for issuing a passport for a child under 5 years of age is NZD 62.00.
• Fees are collected at the consular office when you file the application.
• The fee is collected: EFTPOS card, cash or bank transfer

You will not pay less if you file an application to issue a new passport for a child before the validity of the current passport has expired, in the following cases:

• the child’s details found in the passport, such as their name(s) or surname, have changed (passport replacement is then mandatory), 
• the child’s appearance has changed to a degree that makes determining their identity difficult,
• there is no space in the child’s passport for new visas or stamps confirming that they crossed a border.

When you file your application, the consular employee will tell you the anticipated date of collecting the passport. You will also receive a written confirmation of filing the application. The confirmation will feature the number of the passport application which you can use to check the progress of the case online.

See if your child's passport is ready. 

If your child needs a travel document at short notice, for example when they have to travel urgently, file an additional application for a temporary passport while you are waiting for a biometric passport to be issued. You will receive a temporary passport faster than a biometric one. 

Please note  If you plan to travel abroad using a temporary passport, check the current regulations defining the rules of entrance and stay on the territory of that country. Make sure that you can cross the border using a temporary passport and for how long it remains valid (when entering and leaving).

• A child’s passport can be collected by either parent, the legal caretaker or the court-appointed guardian personally in the office in which the application has been filed.

On the date of collecting the new document, bring the child’s previous passport (or temporary passport) to the consular office. The former passport document will be voided, except for pages containing valid visas, and returned to you.

• Please note, in justified cases, especially if the travel to the consulate is particularly difficult, the consul may depart from the requirement to collect a passport in person. You can request to have the passport posted.

You need to provide a pre-paid registred envelope ( with signature required option to ensure secured delivery, examples below)  

The consul will send the passport to the indicated address via postal or messenger service operator, ensuring the security of the document, if possible. If you know that your biometric passport is ready for collection at the consulate, send your current passport (or temporary passport) to the consul for cancellation. The consul will return the cancelled document together with the new one.

IMPORTANT! If you receive a passport document by mail YOU NEED TO ACTIVATE THE PASSPORT ON YOUR OWN using a dedicated electronic service here.  In order to activate the passport, you need Internet access, the number of your new passport and the application number (which can be found in the confirmation of filing a passport application).

• Consider that you can no longer change the method of collecting the passport from personal to courier once the application has been approved during your visit to the consulate.

Remember that the consul will not send passports to citizens staying in Poland.

It is also not possible to send a passport issued by a domestic authority (province governor) to a person staying abroad. 

Does not apply.

How to obtain the first passport for a child born abroad?

First, you need to register a foreign child birth certificate in Poland to obtain an abridged or unabridged copy of a Polish birth certificate. The Polish birth certificate is necessary to obtain the PESEL number which is then entered in a biometric passport. 

How to obtain the PESEL number?

The consul applies for the PESEL number to be issued in connection with a passport application for a child who is not yet a PESEL holder. 
Please remember that the consul does not apply for the PESEL number to be issued under any other circumstances besides the issue of a passport or a temporary passport.

What if one parent cannot apply in person?

The parent who cannot apply in person may consent to the issue of the document by writing a statement of consent. Authenticity of the signature on the statement should be confirmed by a notary or a passport authority (consul, province governor). 

What if one or both of the parents have invalid passports, personal IDs or do not have any ID documents and want to apply for a or temporary passport for a child?

If a parent has no ID document, it is impossible to identify him/her. In this case, the consul cannot take a parent's consent to issue a passport to a child. The parents will have to obtain passports or personal IDs first.