Poland in Malaysia

You can apply after registration your visa application in electronic E-konsulate system at the consular office of the Embassy of the Republic of Poland, No. 10, Lorong Damai 9, Off Jalan Damai, 55000 Kuala Lumpur, Malaysia

Opening hours:

Tuesdays, Wednesdays and Thursdays from 10 am till 12 pm.

Visa application form must be submitted in person. Diplomatic mission does not accept application forms sent via fax, regular mail or e-mail.

In order to apply for a visa, please book your appointment via the e-konsulat system.

You have to apply for a visa not later than two weeks before the planned departure.

1.    A visa application form filled via the e-konsulat system, printed and signed;
2.    A 3.5 x 4.5 cm colour photo. The photo must be:
a.    sharp, taken against white background and printed on a quality paper,
b.    newer than 6 months,
c.    taken en face, clearly showing the eyes and face on both sides from the top of the head to the top of the shoulders with the face covering 70-80% of the photo. The photo must be taken without any headwear.
3.    Passport issued within last ten years, valid for at least three months from the expected return date, with at least two blank pages for visas.
4.    A copy of the passport page with personal data and the photo. 
5.    A person applying for a national visa shall personally submit a document confirming the possession of travel medical insurance, referred to in art. 25 sec. 1 point 2 lit. a or a document confirming the possession of health insurance within the meaning of the Act of 27 August 2004 on health care services financed from public funds. Travel medical insurance with an insurance amount of no less than EUR 30,000 must be valid for the period of the intended stay of the foreigner on the territory of the Republic of Poland, cover all expenses that may arise during the stay in this territory due to the necessity of return travel for medical reasons, the need for urgent assistance medical, emergency hospital treatment or with death, in which the insurer undertakes to cover the costs of healthcare services provided to the insured directly to the entity providing such benefits, on the basis of a bill issued by this entity. The insurance has to be valid for the whole Schengen zone.

More information: https://www.gov.pl/web/diplomacy/visas -> in the tab: Information of the Minister of Foreign Affairs about insurers and insurance offered by them that meet the conditions referred to in art. 25 sec. 1 point 2 lit. a and paragraph 1b of the Act of 12 December 2013 on foreigners.

6.    A copy of an ID document to confirm legal residence within the consular district of your application.
7.    Proof that you have enough means of subsistence in the form decided by the mission:

a.    A valid bank account statement issued by your bank for the last three months,
b.    A valid credit card with a certificate of means available for the last three months,
c.    A valid income certificate from your employer for the last three months,
d.    Traveller's checques issued to the visa applicant – an original and a copy.

8.    A proof of accommodation (for example, an official invitation or a hotel booking or reservation).
9.    Documents confirming the purpose of your stay Poland.

10.     Travel tickets with a detailed travel itinerary and reservation reference number.

Additionally, when applying for a visa for a minor you should present:

• Written consent of the child’s/minor’s parent(s) to apply for a visa, confirmed by a notary. If there is only one guardian, it should be proved by a birth certificate, a court decision on exclusive parental custody or a death certificate of the other parent.
• Originals and copies of parents' passports.
• An original and a copy of a birth certificate.

If the child is entered in the parent's or legal guardian’s passport, please submit a separate visa application.  The visa will be pasted into the parent's or the legal guardian's passport.

Please note:

• You must apply for a visa in a consular office or the embassy’s consular department in the consular district of your place of residence 
• Usually, the above documents are enough to receive a visa, however, the consul may require additional documents.
• The consul may, but does not have to, invite the applicant for an interview.
• The D-type visas allow to stay in other Schengen states for 90 days of any 180-day period. It means that you can legally stay in the Schengen Area only if your stay was shorter than 90 days over the past 180 days.  
• The D-type visa is valid for a maximum of one year.
• Please note, that receiving the visa does not guarantee that you will enter Poland - the final decision is always made by the Border Guard.

Please read more about our fees here.

Consular fees are to be paid upon submitting your application at the Consular Section, in cash, in Malaysian Ringgit.

The visa application fee is non-returnable, regardless of the consul's decision. 

Accepted forms of payment: cash. 

The decision on the issue of a visa is made within 15 working days from the payment date of application fee. If the documents need to be examined in more detail, the consideration period may be extended to 30 days or, in case of requesting consultations from the Head of the Office for Foreigners - within 5 days of providing the information by the Head of the Office for Foreigners. In urgent and justified cases, the decision can be made in three working days.

By personal appereance.

If you do not agree with the consul's decision, you may ask to have your visa application re-considered. You must apply for the reconsideration in the office that issued the decision within 14 days of its delivery.

Please read more about our fees here.