Poland in New Zealand

You can apply at the Polish Embassy in Wellington: 

City Chambers, level 9, 142-144 Featherston Street, Wellington 6011

phone: +64 4 499 7844

e-mail: wellington.amb.sekretariat@msz.gov.pl

Consular hours: Monday - Friday 10am - 2pm

Visa application form must be submitted in person. Diplomatic mission does not accept application forms sent via fax, regular mail or e-mail.

You can book your appointment to apply for a visa via the e-konsulat system.

1.    A visa application form filled via the e-konsulat system, printed and signed.
2.    A 3.5 x 4.5 cm colour photo. The photo must be:
a.    sharp, taken against white background and printed on a quality paper,
b.    newer than 6 months,
c.    taken en face, clearly showing the eyes and face from both sides from the top of the head to the top of the shoulders with the face covering 70-80% of the photo. The photo must be taken without any headwear.
3.    Passport issued within last ten years, valid for at least three months from the expected return date, with at least two blank pages for visas. If you have another valid passport, you should attach it to the visa application form.
4.    A copy of the passport page with personal data and a photo. 
5.   Applicants for a Schengen visa for single or double entries shall demonstrate that they have adequate and valid travel medical insurance to cover any expenses that may arise during their stay (s) in the territory of the Member States relating to return for medical reasons, the need for urgent medical care, emergency inpatient treatment or death. Multiple-entry visa applicants shall demonstrate that they have adequate and valid travel medical insurance for the period of their first intended visit. The insurance must be valid throughout the territory of the Schengen area and cover the entire period of the planned stay. The minimum amount of insurance is EUR 30,000.
6.    Copy of an ID document to confirm residence within the consular district of your application.
7.    Proof that you have enough means of subsistence in the form decided by the mission: recent bank statement covering last 3 months (original or notarized copy, internet printouts have to be signed and stamped by the bank)

OR

an invitation (Zaproszenie) registered at local Governor's Office in Poland (Urząd Wojewódzki), the forms are available at local Governor's Office (Urząd Wojewódzki) in Poland.
8.    A proof of accommodation (for example, an official invitation or a hotel booking or reservation).
9.    A document to confirm the purpose and the conditions of your planned stay in Poland (according to the type of visa):

• tourism, visiting family/friends - confirmed tour booking/hotel reservation/rental of holiday apartment for the full duration of the requested stay OR private invitation (Zaproszenie) signed by the family member or friend and registered at local Governor's Office in Poland (Urząd Wojewódzki), the forms are available at local Governor's Office (Urząd Wojewódzki) in Poland;

• business - a letter from a sending company, providing details on the nature of aplicant's business trip and accepting responsibility for the coverage of all the related costs and an invitation letter from a receiving company in Poland (a business partner/client) indicating the need for further visits (mandatory if you apply for a multiple entry visa or visa with the extended validity);

• participation in cultural, economic, political, scientific or sporting events - an invitation or notification addressed to the applicant by the organizer;

• scientific activity, training, teaching - a letter of acceptance or admission from a receiving organization in Poland;

• studying - a certificate of enrolment and a proof of payment for the first year tuition;

• working (paid employment) - a Promise of a Work Permit in Poland obtained for the applicant by his/her prospective employer OR an employment contract (if Work Permit is not required).

Additionally, when applying for a visa for a minor you should present:

• Written consent of the child’s parent(s) to apply for a visa, confirmed by a notary. If there is only one guardian, it should be proved by a birth certificate, a court decision on exclusive parental custody or a death certificate of the other parent.

• Originals and copies of parents' passports.

• Original and a copy of a birth certificate.

If a child is entered in their parent's or a legal guardian’s passport, please submit a separate visa application. The visa will be pasted into the parent's or the legal guardian's passport.
Please note:

• You must apply for a visa in a consular office or the embassy’s consular department in the consular district of your place of residence.

• Usually, the above documents are enough to receive a visa, however, the consul may require additional documents.

• Apply for a visa not earlier than six months before your planned journey. 

• The consul may, but does not have to, invite the applicant for an interview.

• You may be banned from entering any of the Schengen States if you present forged documents or provide false information.

• Receiving the visa does not guarantee that you will enter the Schengen area - the final decision is always made by the authorities of the country where you intend to cross the Schengen area border.

The visa application fee is 159 NZD.

Acceptable methods of payment: debit card, bank transfer, cash.

The visa application fee is non-refundable, whatever the consul's decision. 

The consul will make the decision on the visa within 15 calendar days. Exceptionally, the time to make the decision can be extended up to 30 or 60 days.  

Your passport with a newly issued visa will be couriered back to you in a pre-paid envelope that you are required to provide at the time of application. Otherwise you will be required to collect it in person. 

If you do not agree with the consul's decision, you may ask to have your visa application re-considered. You must apply for the reconsideration in the office that issued the decision within 14 days of its delivery.

The application fee in this case is 136 NZD

Applications for re-considerations are processed by Consular Section of the Embassy of the Republic of Poland in Wellington – Mondays, Tuesdays, Thursdays and Fridays – 10am to 2pm, Wednesdays – 1pm to 4pm;

Revocation or annulment of Schengen visa

If you have received a decision to revoke or annul your Schengen visa that you do not agree with, you have the right to ask for a reconsideration. However, if you have applied yourself for your Schengen visa to be revoked and the consul has agreed, you are not entitled to appeal.

You should apply for reconsideration within 14 days of receiving the decision to annul or revoke your Schengen visa at the consular post that issued the decision.

Consular Section of the Embassy of the Republic of Poland in Wellington – Mondays, Tuesdays, Thursdays and Fridays – 10am to 2pm, Wednesdays – 1pm to 4pm;

If you apply for reconsideration after your Schengen visa was revoked or annulled, you do not have to pay the consular fee.

Complaint about refusal to issue Schengen visa, decision to revoke or annul Schengen visa and the consul's activities in this respect.

If the consul who examines your reconsideration request, issues a new decision to refuse, annul or revoke your visa, which you do not agree with, you have the right to submit a complaint to the Provincial Administrative Court in Warsaw. The complaint should be forwarded through the consul who made the decision, within 30 days of receiving the decision taken as a result of the re-examination .

You do not pay a consular fee for submitting a complaint to the consul, but you have to pay fees for proceedings before administrative courts. Therefore, you have to note that the court will ask you to pay the court fee. More information on the amount of court fees when appealing with the administrative court, possibility to apply for an exemption from the costs and the language of the procedure, is available at:

http://bip.warszawa.wsa.gov.pl/133/wpis-sadowy-zasady-dokonywania-wpisu.html

Legal basis

Rozporządzenie Parlamentu Europejskiego i Rady (WE) nr 810/2009 z dnia 13 lipca 2009 r. ustanawiające Wspólnotowy Kodeks Wizowy (kodeks wizowy)

Ustawa z dnia 12 grudnia 2013 r. o cudzoziemcach

Ustawa z dnia 25 czerwca 2015 r. Prawo konsularne
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